What is Immigration, Compliance & Documentation:
Immigration, Compliance & Documentation refers to all the legal steps, rules, and paperwork required when an employee travels or relocates to another country for work. It includes:
1️⃣ Immigration
All procedures needed for the employee to legally enter and work in the host country.
Example: visas, work permits, residence permits, embassy appointments, biometrics.
2️⃣ Compliance
Following all laws and regulations of both the home and host countries.
Example: tax rules, social security obligations, registration requirements, legal deadlines.
3️⃣ Documentation
Collecting, verifying, and submitting all required documents for the assignment.
Example: passports, job contracts, certificates, forms, employer sponsorship letters.
Smooth, compliant, and timely approvals for every move.
Services Include:
- Work permit & immigration case handling
- A1 / CoC applications
- Home/host tax registrations
- Mandatory local reporting (e.g., Norway RF-1199 / RF-1198)
- Document collection & secure workflows via SWAIRI
Why It Matters?
Without proper immigration, compliance companies risk:
Visa rejections / Delays in start dates
Legal penalties / Tax issues
Compliance violations
Swairi manages the entire process with automation + expert support.
How Swairi Supports Immigration, Compliance & Documentation:
Swairi makes the entire process simple, structured, and error-free through a combination of automation, expert guidance, and country-specific intelligence.
Here’s how:
1. Identifies the Correct Visa/Work Permit
Swairi automatically evaluates the employee’s:
- Job role
- Country of travel
- Assignment duration
- Eligibility criteria
…and recommends the correct permit type based on local regulations.
2. Automates Document Collection
Employees receive personalized document checklists.
Swairi sends automated reminders and validates:
- Passport
- Photos
- Certificates
- Employer documents
- Country-specific forms
This removes guesswork and prevents missing or incorrect paperwork.
3. Ensures Full Immigration Compliance
Swairi’s built-in rule engine checks:
- Visa validity
- Work restrictions
- Overstay risks
- Registration deadlines
- Host-country legal requirements
Compliance flags are shown early to avoid rejections or penalties.
- Streamlines Submission & Appointment Scheduling
Swairi supports employees and HR in preparing:
- Embassy appointments
- Biometrics & Consulate interviews
- Document submissions
Everything is tracked in one place.
- Centralized, Secure Documentation Hub
All employee and employer documents are stored safely:
- Easy access for HR, employees, and consultants
- Audit trails & Version control
- Secure cloud storage
No more searching through emails or scattered folders.
- Real-Time Tracking & Status Updates
Both HR teams and employees can see:
- Application progress
- Pending actions & Next steps
- Estimated timelines
This brings transparency to every stage of immigration processing.
- Expert Support for Complex Cases
Swairi’s mobility specialists provide guidance on:
- Difficult immigration scenarios
- Escalations & Rejections and appeals
- Country-specific documentation issues
Technology + human expertise = smooth processing.
What Swairi’s Global Mobility Program Cover :
1. Immigration Support From Start to Finish
✔ Work Permit & Visa Guidance
We identify the correct visa or work permit type based on the employee’s role, duration, and destination-country rules.
✔ Application Preparation
Swairi helps gather forms, certificates, employer documents, and supporting evidence required for immigration approval.
✔ Appointment & Submission Management
We support scheduling embassy appointments, biometrics, and document submissions according to local requirements.
✔ Status Tracking
Real-time updates and dashboards keep HR and employees informed at every stage.
2. Documentation Made Simple
✔ Automated Document Checklists
Employees receive personalized checklists tailored to the destination country and permit type.
✔ Secure Document Upload
All documents — passports, contracts, certificates, photos — are uploaded and stored in a central, secure platform.
✔ Smart Validation
Swairi’s system checks for missing, expired, or incorrect files to prevent rejections and processing delays.
✔ Employer Document Management
We ensure sponsorship letters, corporate certificates, and compliance documents are up-to-date and properly formatted.
3. Compliance Assurance
✔ Immigration Compliance
Swairi ensures the assignment follows all entry, employment, registration, and residency rules of the host country.
✔ Tax & Social Security Compliance
We help determine if the employee becomes taxable, needs local registration, or requires A1/CoC documentation.
✔ Business Travel Compliance
Automated tracking of days in-country ensures employees don’t cross legal thresholds.
4. Employee-Friendly Experience
✔ Clear instructions
Employees understand what to do, when to do it, and which documents to prepare.
✔ Transparent timelines
Real-time visibility into appointment dates, required actions, and estimated processing durations.
✔ Guided support
Swairi experts assist during complex steps such as interviews, biometrics, and appeals.
How Swairi Makes Global Mobility Simple :
Why Choose Swairi?
Expertise You Can Trust
Automated, Error-Free Workflows
Complete Visibility for HR & Employees
Country-Specific Compliance Intelligence
Secure Centralized Documentation
Faster Approvals & Smoother Assignments
Who Benefits from This Program?
Employers & HR Teams
Employees Going on International Assignments
Mobility & Travel Managers
Recruitment & Staffing Agencies
Families of Assignees
- Global Organisations Expanding Overseas