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Swairi Services

Supporting your journey — from global service to secure retirement.

In today’s globally connected workforce, employees often move between countries for short- or long-term assignments. While these opportunities drive career growth, they also raise complex questions about social security contributions, pension entitlements, and benefit continuity across borders.
At Swairi Global Mobility Solutions, we simplify this journey, ensuring that every international assignment protects your people’s future security while keeping your organisation fully compliant with local and international regulations.

A fully compliant, transparent, and employee-friendly global mobility framework, where every contribution is traceable, every entitlement protected, and every retiree confident in their future.

Why It Matters?

Swairi assists companies in aligning with these frameworks, managing documentation, compliance timelines & employee communication .

Global mobility brings immense value, but also responsibility. Employees working abroad must stay covered under the right social security scheme and pension plan, avoiding duplicate contributions or loss of benefits. Governments across Europe, including Norway, Germany, France & the UK, enforce strict cross-border compliance requirements. Proper coordination ensures:

  • No double deductions in social security contributions

  • Continuity of pension rights after returning home

  • Full legal compliance with bilateral or EU-wide agreements

  • Peace of mind for employees and employers alike

Swairi’s Approach:

Swairi helps organisations and assignees navigate this complexity through:

  1. Social Security Assessment : Determining applicable schemes under EU Regulations or bilateral agreements (e.g., India–Norway).

  2. Certificate of Coverage (CoC) Management – Securing documentation that ensures compliance and prevents double contribution.

  3. Pension Entitlement Tracking: Mapping contributions and coordinating with home and host country pension authorities.

  4. Repatriation Support : Ensuring employees retain accumulated benefits after assignment completion.

  5. Advisory & Training : Educating HR and finance teams on evolving cross-border compliance rules.

Our Process: Coordinating Social Security & Pensions for Global Employees

Step 1 – Employee Mobility Review

We begin by assessing each international assignment — duration, host country, and employment type — to determine applicable social security laws and pension obligations. ➡️ Example: Whether the employee stays under the home country scheme or must contribute locally.

Step 2 – Agreement & Coverage Verification

We identify relevant bilateral or multilateral agreements (like EU Regulation 883/2004 or India–Norway pact) to confirm eligibility for Certificate of Coverage (CoC) or exemption. ➡️ This step prevents double contributions and legal conflicts.

Step 3 – Certificate of Coverage (CoC) Processing

Swairi coordinates with government bodies or authorized agents to obtain and maintain CoCs for each assignee. ➡️ Ensures valid documentation during the entire overseas posting.

Step 4 – Contribution Tracking & Record Maintenance

Our system (integrated with your ERP or payroll) tracks social security payments, pension deductions, and benefits accrued both in the home and host countries. ➡️ Provides a unified dashboard view of contributions and entitlements.

Step 5 – Repatriation & Benefit Continuity

When employees return, we ensure that all accumulated pension rights are properly recorded and transferable. ➡️ Prevents benefit loss or delays in retirement payouts.

Step 6 – Advisory & Ongoing Compliance

We provide continuous guidance to HR and finance teams — keeping them updated on changes in global mobility, taxation, and pension laws across Europe and beyond. ➡️ Ensures your company stays compliant and your employees protected.

Step 7 – Employee Assistance & Support

Our support team helps employees understand their pension statements, contribution summaries, and claim procedures, offering peace of mind throughout their international journey.

Swairi's Value to Clients

Transparency that builds trust :

From contribution to benefit claim, every step is clear and traceable.

Assured compliance:

We align every process with both home and host country regulations.

Insight-driven efficiency:

Our ERP-powered analytics bring clarity to complex global mobility data.

Human at the core:

We combine technology with empathy to secure every employee’s financial future

OUTCOME

A fully compliant, transparent, and employee-friendly global mobility framework — where every contribution is traceable, every entitlement protected, and every retiree confident in their future.

Regional Focus: Europe & Norway:

Europe leads in cross-border pension and social security coordination.

  • European Union (EU): Under Regulation (EC) No. 883/2004, employees can transfer contributions between member states, protecting their pension rights.

  • Norway: Although not an EU member, it participates through the EEA Agreement, ensuring similar rights and contribution continuity. Norway’s system provides generous retirement benefits, but coordination is essential to ensure contributions from non-EEA countries (like India) are recognized.

Your employees have worked across borders to build your success. At Swairi, we make sure their social security and pension rights travel with them securely, compliantly, and confidently.


Write to us:
support@swairi.com